AI Day 2018 Registration

GENERAL

Registration is made through an online registration system. Please use the registration link that best applies to you


Regular participant

(To register and reserve stand / rollup space)

Special groups

Check if you are a member here >>

Note: deadline for academic contributions is 15 November.

If you have any questions about the participation categories or principles, please see this document.

If you have any other questions concerning the registration form or procedure, please contact Tavicon Congress Bureau at aiday2018@tavicon.fi or tel. +358 3 233 0400 (office hours Mon–Fri 9.00–16.00 GMT+2).


Registration
Fees
 

AI Day is a non-profit event. A small registration fee is collected to partially cover costs of the event.

  • Normal fee 140€ – by Nov 30, 2018

  • Late fee 240€ – by Dec 12, 2018

Entry of the scientific contributors* as well as afternoon entry of the students** is free of charge.

Note: deadline for academic contributions is 15 November.

*) Please note that you can register maximum three persons per one presentation (or one person per organisation, if the authors represent different organisations). Please write the title of your presentation to the registration of the first person, and for the other two, please write that they are co-authors of the said presentation. If you wish to bring more people to AI Day, please register them as Regular participants or submit an additional contribution.

**) For a delegate to be considered a student s/he must currently be a full-time student enrolled in a bachelor / master programme in her/his affiliated institution during the academic year 2018–2019. Please be prepared to show a proof of your student status onsite.

The registration fee includes:

  • Congress program

  • Congress lunch and coffees 

  • Happy-hour cocktails at the end of the event

Please note that costs for travel, accommodation and insurances are not included in the registration fees.


Payment and confirmation

Full payment of the registration fee is to be made prior to the congress in euros (EUR). There is also a possibility to register onsite at the late fee. When registering online, you will receive instant confirmation of successful registration to your email. 


Payment options

At the end of the registration form, you will be given three alternatives for payment: Credit card, Invoice by Email and Invoice.

  1. Credit card: Credit card payments will be dealt automatically. Visa, MasterCard and Eurocard are accepted.

  2. Invoice by email: Invoice as an e-mail attachment. You will receive an invoice to your email and you can print it out for your files. This will have your reference number and the bank details for payment. 

  3. Invoice: If you wish to have a manually issued invoice sent to you, please choose Invoice. The invoice fee is 15€.

Please note:

  • All payments should be made free of banking charges

  • Bank drafts as well as personal, traveller’s or company cheques cannot be accepted


Confirmation of participation

 During the registration process, you will receive two messages:

  1. An automatic reply after successful submission of the registration form.  

  2. A final participation confirmation letter stating that your registration has been paid and is therefore confirmed. 

Please note that participation confirmation letter will be sent when all the payments has been received.


Any cancellations or changes to registration must be made in writing to Tavicon Congress Bureau by e-mail: aiday2018@tavicon.fi.

If a cancellation for registration is received by 15 November 2018, the registration fee will be refunded. If cancellation is done after 15 November, regardless of the registration fee category,  there will be a handling fee of 50€. No refunds can be made for cancellations received after 30 November 2018.

Please note that no-show does not constitute cancellation. In case of no-show, the registration fee will not be refunded.

Cancellation and refund policy


Registration and practical information: Tavicon Congress Bureau

Ms Mirja Uotila, Project Coordinator
Ms Pia Banerjee-Rikkonen, Project Manager

e-mail: aiday2018@tavicon.fi
tel.: +358 3 233 0400 (office hours Mon–Fri 9.00–16.00 GMT+2)

CONTACTS


FCAI members entitled to member benefits in AI Day 2018:

Cargotec, Curious AI, Elisa, City of Espoo, Huawei, M-Brain, Nokia, NVIDIA, OP, Orion, Planmeca, Reaktor, Saab, Tieto, Wärtsilä

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